EMPLOYMENT OPPORTUNITIES

CAD Design Manager
Port of Seattle

Req ID: 973BR
Close date: 11/06/2017
To apply please visit: www.portseattle.org/jobs

PURPOSE:
Provide the Port with leadership on the use of AutoCAD, Civil3D and Revit, confirming  all internal and external Port users’ drawings are in compliance with the Port of Seattle CAD Standards.  Manage the Design Engineering Drafting Department to ensure the efficient use of CAD drafting resources, design resources and that the various drafting software (AutoCAD, Civil3D and Revit) are performing at an optimum efficiency.  Liaison with managers and design engineers for aviation, marine construction and economic development projects.

ESSENTIAL FUNCTIONS:
This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed.  Essential duties and responsibilities may include, but are not limited to, the following:
Manage the Design Engineering Drafting Department.  Manage, coach, mentor and conduct annual performance reviews for a total of 6 CAD technicians: Four (4) Engineering Design Technicians and two (2) Sr. Engineering Design Technicians.  Schedule CAD time, manage budgets, manage electronic files and distribute work. Ensure that the Design Engineering Drafting Department is in 100% compliance with the Port of Seattle CAD Standards.  Supervise and oversee the process of providing engineering design teams with assistance in Mechanical/Electrical/Civil/Structural design activities including field inspections, site visits, research, plan layouts, data entry and detailing.  This position will provide occasional backup production drafting.  Provide Port CAD Standards training to users such as consultants and Port employees.

Supervise the incorporation of survey data into site base maps, as well as the coordination, evaluation, and incorporation of drawing information from outside consultants, ensuring compliance with Port of Seattle CAD Standards.  Develop CAD system library, GIS design data and data files.  Manage archive document process.  Resolve software and design issues.

Provide ongoing maintenance of Port’s CAD symbol drawings and standards.  Maintain and edit the Port CAD Standards to include CAD Standard Details and the CAD Library. Participate as an active member in professional and technical committees.

KNOWLEDGE, SKILLS & ABILITIES:
Knowledge of reading engineering plans, understanding mechanical, electrical, civil and structural engineering design. Knowledge of standard drafting practices.  Knowledge of engineering principles and practices applicable to aviation, marine construction and property management.  Ability to gain a working knowledge of Port CAD standards and procedures.  Knowledge of or ability to gain a working knowledge of City of Seattle and Washington State CAD Standards.  Ability to gain a working knowledge of Port project grid system.  Knowledge of document control and retrieval process, and archiving CAD project drawings.  Knowledge of document control systems such as LiveLink & SharePoint.  Knowledge of developing and implementing a CAD quality control system.  Working knowledge of GIS analysis, data requirements, composition and production of design drawings and other spatial data displays.

Excellent written and oral communication skills.  Must possess time management, organizational, and public relations skills.  Skills in preparing and conducting meetings effectively.  Skills in creating graphic presentation materials for project meetings and public forums.   Possess leadership skills and experience reviewing the work of others.  Skills in managing design technicians working on large engineering CAD projects.  Skills in prioritizing and delegating assigned work.  Advanced printing and document delivery skills, especially large format, PDF docs, and CAD files.  Skills in anticipating and visualizing future CAD problems on large projects.  Skills in creating and maintaining engineering plans throughout the life of a project.  Skilled in diagnose and configuration engineering software problems and bugs.  Proficient use, technical analysis, drafting and design software skills in various computer applications such as MS Office Suite, Acrobat, SharePoint, AutoCAD, Civil3D, Revit and BIM.  Demonstrated knowledge and skills in latest AutoCAD release and its lower versions. Experience with databases and spreadsheet programs.

Ability to direct others to relevant information regarding project design and development.  Ability to respond quickly to project critical requests.  Ability to utilize critical thinking, judgment and experience to define, analyze and resolve CAD problems and issues.  Ability to lead, supervise a motivate a team.

QUALIFICATIONS:
Combination of education and experience demonstrative knowledge, skills and abilities equivalent to:

  • High school diploma or equivalent;
  • Twelve (12 ) years of CAD experience in Architectural, Civil, Structural and MEP (Mechanical Electrical Plumbing) drawing production; and
  • Six (6) years of experience supervising or managing a team.

PREFERRED QUALIFICATIONS:

  • Associates degree or completion of technical trade school course, or equivalent experience;
  • Fifteen (15) years of CAD experience in Architectural, Civil, Structural and MEP (Mechanical Electrical Plumbing) drawing production;
  • Seven (7) years of experience supervising or managing a team;
  • Experience and knowledge in transportation, airports, seaports and terminals;
  • CAD Manager or Lead CAD Technician experience;
  • Experience working at ports with ongoing construction projects.

The Port of Seattle is an Equal Opportunity Employer, Affirmative Action Employer and is committed to diversity in the workplace. Minorities, women, veterans and individuals with disabilities are encouraged to apply.

 

 


Controller

Port of Port Angeles

The Controller is the CFO of the Port of Port Angeles and reports directly to the Executive Director.  The Controller is responsible for planning, organizing and directing the Port’s finance, accounting, audit, insurance, risk management, HR and IT functions.  The position also is responsible for preparation of budgets including the Port’s capital and operating budget, internal audits and financial planning, direction and supervision of department staff and contributing to the Port’s overall strategic goals and strategies.

The qualified candidate will have Bachelor’s degree in accounting, business, public administration or closely related field, CPA (preferred), at least 3 yrs experience as a director/dept head, 3+ yrs experience directing financial services including investments and budget administration.  Public employment experience preferred.  Salary is DOE with an anticipated hiring range of $75,000 – $90,000.

Applications and job descriptions may be obtained at the Port Admin Office, 338 West 1st St., Port Angeles between 8:00am and 5:00pm Monday through Friday or by clicking on the link below.  The first review of applications will be October 25, 2017.   Resumes without an application will not be accepted.  Drug testing is required.

Click here to view recruitment posting.

 

 


Communication Manager

Washington Public Ports Association

Click here to view job announcement.

First resume review will be October 12, 2017; position open until filled.

 

 

Senior Cost Engineer Scheduler
Port of Seattle

Req ID: 781BR
Close date: 10/12/2017
To apply please visit: www.portseattle.org/jobs

PURPOSE:
Provide complex cost engineering and scheduling services in support of the delivery of capital and expense construction projects within Aviation Project Management Group (AVPMG).

ESSENTIAL FUNCTIONS:
This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed. Essential duties and responsibilities may include, but are not limited to, the following:

Provide cost engineering services to include developing, tracking, and monitoring project cost information to determine the financial health of a project. Provide support in the development of project schedules to include the planning and scheduling of activities pertinent  to the design, engineering, and construction of the projects. Identify accurate project cost and schedule information  to assist project managers, project sponsors, senior management, and Commission to make sound financial and timeline decisions for Airport-related projects.

Manage multi-million dollar capital and expense project cost data. Analyze project cost data, determine variances, identify and quantify project risks. Perform project analyses on cost and trend data to develop a forecast and Estimate at Completion (EAC) for each project. Identify potential or known cost issues/overruns. Investigate, analyze, and resolve anomalies in budget/actuals. Review new project cost estimates during the project notebook phase and during the design and construction phase. Set up and baseline projects and perform change management tasks on those projects. Reconcile budgets between the financial system (PeopleSoft) and project delivery system (Unifier) and   develop supplemental cost management tools and spreadsheets to perform those functions. Review construction trend logs, enter data, monitor and update project information.

Develop and maintain logic-driven, critical-path project schedules for AVPMG projects. Perform project scheduling activities, identify linkages, conflicts, interfaces, and relationships within and among projects. Perform resource loading of schedules when required,  review and evaluate project performance and status on a routine and promptly report potential or actual schedule slippage or other unsatisfactory performance. Support development of recovery schedules and action plans.

Conduct monthly project status meetings with project managers (PMs) to provide and review project cost information, including authorizations, budgets, actuals, and EACs. Provide first “warning” to PM’s and Construction Managers (CMs) of potential cost overruns and cost savings identified during project analysis. Work with the PM to determine course of action for correction, identify risks to projects and quantify impacts of risks to project budget.

Develop reports and presentation materials; provide regular reports to project teams and senior management. Manage the monthly reporting of budgets/forecasts/expenditures, and schedule progress. Support Program Controls Managers in development of Quarterly Capital Project Cashflows and Quarterly Reports to the Commission and the Public. Participate in development of Commission memos, Investment Committee presentation materials, and other documents, as necessary.

Perform other numerous and various ad hoc Cost Engineering and Schedule-related duties.

KNOWLEDGE, SKILLS & ABILITIES:
Understanding and specialized knowledge of cost control and scheduling policies, procedures, and concepts for major design and construction projects. Understanding of principles and practices of design, bid, and construction. Understanding critical paths, logic, duration, impacts, and linkages in scheduling. Prior use of a cost data base system and scheduling platforms. Knowledge of accounting and financing principles.
Knowledge of budgeting and forecasting processes, procedures and principles, and also, the understanding of scheduling methodologies, techniques, procedures and principles.

Problem solving and decision-making skills. Effective oral and written communication skills. Skills in focusing on detail, accuracy, and thoroughness, while possessing ability to consider the larger picture of events and impacts. Proficiency in the use of project delivery systems (Unifier) and scheduling software (Microsoft Project) and Microsoft Office Suite.

Ability to communicate and work well with others. Capability to accept responsibilities and accomplish objectives .Ability to interpret and analyze cost variances. Ability to analyze complex data for performance metrics. Ability to understand ‘how’ project planning and scheduling have an effect on project budgets and forecasts. Ability to work independently with minimal supervision. Flexibility in adapting to changing priorities, while working on multiple projects simultaneously and meeting deadlines.

QUALIFICATIONS:
Combination of education and experience demonstrative knowledge, skills and abilities equivalent to:

  • Bachelor’s degree in Engineering, Finance, Accounting, Construction Management, or a related field; and
  • Eight (8) years of experience in providing cost engineering and scheduling services in a collaborative project team environment.

PREFERRED QUALIFICATIONS:

  • Ten or more (10+) years of experience in providing cost engineering and scheduling services in a collaborative project team environment with some airport construction experience;
  • Experience with working independently on complex design and construction projects (greater than $50 million and multi-year durations).

The Port of Seattle is an Equal Opportunity Employer, Affirmative Action Employer and is committed to diversity in the workplace. Minorities, women, veterans and individuals with disabilities are encouraged to apply.

 

Accounts Receivable Manager
Port of Seattle

Req ID: 813BR
Close date: 09/29/2017
To apply please visit: www.portseattle.org/jobs

PURPOSE:
Managing and overseeing the day-to-day operations of the Port’s centralized Accounts Receivable and Collections within the Accounting & Financial Reporting Department (AFR).

ESSENTIAL FUNCTIONS:
This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed.  Essential duties and responsibilities may include, but are not limited to, the following:

  • Provide strategies, leadership, resource management, work prioritization and operational oversight for Accounts Receivable and Credit and Collections team. Organize, align staff resources and guide major issues/problem assessments and find resolution. Recruit & hire, establish individual and team job performance expectations.
  • Monthly review the work of others and ensure accurate reconciliations and monitoring postings of all cash transactions to the appropriate systems for the following: disbursements from accounts payable and  payroll, cash collections from various revenue subsystems and payment receipting channels from multiple decentralized cash receipting locations in various form of payment method (cash, credit card, checks, wire, and ACH), treasury transactions such as debt and investments, and funds being received by the Port’s third party managers.
  • Responsible for overseeing the preparation and reconciliation of the multiple different accounts on a monthly basis. Coordination and correcting entries are made if necessary.  Interpret/apply & advise on industry prescribed accounting & financial reporting standards (promulgated by both the Government Accounting Standards Board (GASB) and Financial Accounting Standards Board (FASB)), relevant to Revenue Services – AFR department & Port-wide.  Serve as a resource to the Port broadly on the application of cash and revenue, ensuring industry prescribed accounting & financial reporting standards, financial policies, and Federal grant and other laws and regulations are followed.
  • Serve as a key liaison and support response to external audits conducted by independent CPA firms, State Auditor’s Office, and Internal Auditors. Review complex accounting schedules, work papers, coordinate, prepare and timely provide requested documentation and answers to questions relating to Accounts Receivable, cash receipting, and credit card processing. Respond to pertinent findings and management letters of recommendations, and work with internal legal counsel to resolve payment disputes along with late fees and finance charges billed arose from Internal Audit.
  • Provide oversight and signature approval for requests for credit, bad debt write offs, and check requests when refunding Accounts Receivable Customer credit balances.  Maintain, operate, and ensure the integrity of the data posted within the Accounts Receivable system. Oversee Accounts Receivable team in administering the new E-Billing/E-Payment system, running monthly statements; dunning letters, performing collection efforts communicating AR aging to Port’s operating managers, responding to customers’ inquiries/disputes/payment plans to their accounts.
  • Provide Functional Leadership for the Accounts Receivable module during any major financial systems implementation and upgrade. Responsible to stay current with new technology and changing regulations/requirements in order to make recommendations to move forward when and where necessary.  

KNOWLEDGE, SKILLS & ABILITIES:
Broad-based knowledge in accounting and financial reporting, with an in-depth understanding and ability to accurately apply prescribed accounting standards relevant to both the private and government sectors (FASB and GASB standards). Knowledge of RCW’s applicable to running the financial operations of the Port to ensure compliance with Federal and State laws/Regulations. Knowledge in pertinent Federal, Washington State and Local tax law, regulations and practice. Working knowledge of implementing new systems, software packages, report writing through use of query, and the ability to manage and lead projects. Knowledge of managing cross-functional teams of a diverse nature, through leadership, coaching and developing skills and expertise. Knowledge of major ERP Systems.

Advanced computer skills in Microsoft Excel, Word, and PowerPoint. Strong leadership and organizational skills. Excellent written and verbal communication skills. Demonstrate effective judgment and decision making skills. Strong managerial skills including directing workflow and workload, goals setting, conflict resolution, training, career development, performance planning and appraisals. Detail oriented as well as the ability to grasp an organization-wide perspective, and have excellent analytical/problem-solving skills. Good interpersonal skills. Strong research and critical thinking skills.

Ability to work proactively, independently and be reliable. Ability to meet deadlines under competing priorities, be customer-partner oriented, and ability to cultivate and maintain productive working relationships with organizational personnel. Ability to present information and respond to complex financial questions from the organization as well as outside organizations. Ability to be professional poise and presence. Ability to multi-task, successfully accomplish concurrent priority projects, guide and motivate personnel, and be flexible to work extended hours during the year-end/annual financial audit and other times when needed.

QUALIFICATIONS:
Combination of education and experience demonstrative knowledge, skills and abilities equivalent to:

  • Bachelor’s Degree in Accounting or related field;
  • Eight (8) years of experience in general accounting environment with supervisory experience, particularly related to cash collection, and accounts receivables. 

PREFERRED QUALIFICATIONS:

  • Master’s Degree in Accounting or related field;
  • Three (3) years of experience PeopleSoft Financial System, particularly Accounts Receivable Module, knowledge and working, evaluating and upgrading multiple subsystems; and
  • Three (3) years of experience in collection practices and principles.

The Port of Seattle is an Equal Opportunity Employer, Affirmative Action Employer and is committed to diversity in the workplace. Minorities, women, veterans and individuals with disabilities are encouraged to apply.

 

 

Accounting & Financial Reporting Business Technology Analyst
Port of Seattle

Req ID: 726BR
Close date: 09/24/2017
To apply please visit: www.portseattle.org/jobs

PURPOSE:

Provide functional and business process expertise to administer and manage the Port of Seattle Enterprise Resource Planning (ERP) solution and other relevant subsystems.

ESSENTIAL FUNCTIONS:
This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed.  Essential duties and responsibilities may include, but are not limited to, the following:

Progressive Systems Administration

  • Functional administration of PeopleSoft Financials and HCM Application Suite:  General Ledger, Accounts Payable, Accounts Receivable, Billing, Project Costing and Asset Management. HCM includes Payroll, Time and Labor, as well as Employee Self Service and Manager Self Service.
  • Manage ongoing support requests and administrative needs for AFR Super Users in addition to the Port’s end user stakeholders in both PSFS and HCM.
  • Perform requirements definition, functional specification development, application configuration, and partner with ICT on development
  • Manage quality assurance by developing and implementing test strategy, test scenarios and test cases followed by executing the tests, debugging and documenting results.
  • Advanced information retrieval and complex query development, ensuring the validity of the information produced by PS Query, BI Publisher and nVision reporting/data mining tools.
  • Build business cases for new technology projects that include alternative technical solutions, options, risks, cost-benefit analysis, and impact on other business processes and system priorities.
  • Interface with staff developing strategy as technical advisor for new functionality from applications, releases, and upgrades as well as with vendor partners to design optimal solutions for integration with PeopleSoft.

Project Leadership and Support

  • Proactively communicate and collaborate with internal and external customers to analyze information needs and functional requirements and deliver the needed artifacts (i.e., functional requirements, business requirements document, use cases, interface designs).
  • Resolve conflicts, escalate if necessary, and champion both the people and the project up, down, and across the organization.
  • Clarify the duties, roles and functions of project team members and stakeholders and ensure appropriate stakeholder involvement throughout the life of the project.
  • Work directly with and serve as the liaison between business units, technology teams and support teams ensuring issues are identified, tracked, reported on and resolved in a timely manner.

Continuous Process Improvement & Lean Culture Adoption

  • Evaluate current systems, policies and processes to identify opportunities to best optimize resources by eliminating redundancies and by increasing automation and system functionality.
  • Conduct in-depth analysis, including data collection, data analysis, and synthesis of data to generate key insights for projects or Lean deployment strategies.
  • Conceive new ideas and take them from concept to reality.
  • Facilitate current and future state process mapping sessions with stakeholders in front line improvements.

Training and Support

  • Create tutorials, training materials and documentation for business partners and train new end users on related applications.
  • Facilitate learning and development workshops with Port business partners related to change management of new systems and/or business processes.
  • Provide training in Lean tools and methodologies such as causal analysis, process mapping, brainstorming and countermeasure development.
  • Provide training to staff focused on innovation techniques and creative problem-solving in addition to functional PeopleSoft administration and reporting.
  • Share, educate, and connect knowledge with the appropriate audiences.

 KNOWLEDGE, SKILLS & ABILITIES:
Broad-based accounting knowledge, and an understanding of accounting business process flows; software technology, such as trends, developments, new releases and best practices.  Knowledge and experience with application implementation, upgrades, software application, and end-user training.  Experience with online training development tools such as UPK. Demonstrated experience in Project Management. Advanced ad-hoc report development, experience with data query tools, and workflow administration; functional/technical knowledge of system security roles and set up. Familiarity with Microsoft applications to include Visio, Excel, Word, PowerPoint, Frontpage, and SharePoint.  Knowledge and understanding of the functionality of nVision  development and running reports.

Skills in the following areas: verbal and written communication, listening and negotiation problem-solving, analytical, and critical thinking with ability to read, comprehend and apply legal and/or technical requirements.

Ability to take initiative, work independently, make sound decisions and with others in a team environment.  Ability to be flexible in order to adjust to changing priorities, with ability to multi-task.  Ability to conceptualize and see “the big picture” and its process flows of the organization.  Ability to facilitate discussions with business areas to gain acceptance and ownership for improved business processes, system functionality and efficient use of systems and work with and/or lead diverse work groups and individuals at all levels. Ability to troubleshoot and analyze system issues.  Ability to serve as a functional/technical lead on projects, plan out direction of the project, guide and assist other users on the team, with ability to facilitate and maintain execution for a successful implementation.

QUALIFICATIONS:
Combination of education and experience demonstrative knowledge, skills and abilities equivalent to:

  • Bachelor’s degree in Accounting, Business Administration or related field; and
  • Eight (8) years of experience with automated financial and accounting system;
  • Experience with financial system applications such as PeopleSoft applications, system implementation, upgrades, maintenance, system configuration, report development, tables, and security administration.

PREFERRED QUALIFICATIONS:

  • Experience with business process analysis, project management and web related experience, including building and maintaining web pages, online forms.
  • ​Experience with PeopleSoft UPK.

The Port of Seattle is an Equal Opportunity Employer, Affirmative Action Employer and is committed to diversity in the workplace. Minorities, women, veterans and individuals with disabilities are encouraged to apply.

 


Executive Director

Humboldt Bay Harbor, California

The Humboldt Bay Harbor, Recreation and Conservation District is seeking an Executive Director with demonstrated leadership, proven accomplishments and superior performance in management of large complex programs, dealing with government agencies on environmental permitting/dredging, grant acquisition, financial planning and budgeting and coordinating stakeholder involvement.  Minimum four-year degree in Public Administration, Business, Engineering, Environmental planning Science or a similar field and seven years management experience; or five years of direct port management.  Experience in port and shipping operations and/or economic development is a plus.  Great team of employees and a desirable community.  Salary $100K – $130K DOE.

See www.humboldtbay.org for full job description, qualifications and how to apply.

Deadline for first review is October 20, 2017.

 

 

 

Payroll Technician II
Port of Tacoma

Click here to view job description and information.

 

 

 

Facilities Management Specialist
Port of Tacoma

Open until filled.

Click here to view recruitment posting.

 

 

HR Manager, Labor & Employee Relations
Port of Tacoma

Open until filled.

Click here to view recruitment posting.

 

 

 

Project Manager II, Engineering
Port of Tacoma

Click here to view recruitment.

Director, Port Operations
Northwest Seaport Alliance

Click here to view recruitment.

 

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